How Software Keeps Weekly EOS Meetings Productive

A productive Level 10 Meeting® starts before anyone joins. When leaders update their numbers and priorities ahead of time, the team can spend the meeting solving issues instead of giving status updates. Ninety keeps the agenda and the tools your team reviews in one place, so preparation, discussion, and follow-up stay connected.

Ninety is the AI-powered business operating system for companies running on EOS®. For your weekly Level 10 Meeting, that means the Scorecard, Rocks, To-Dos, and Issues list your team reviews sit alongside the agenda instead of in separate files.

What Should Leaders Do Before the Meeting Starts?

Update the Scorecard and Rock status before the meeting. Review the previous week's To-Dos and capture Issues that need the team's attention. Ninety keeps that information alongside the agenda so leaders can spend meeting time making decisions, rather than recapping what was discussed last week.

Before the meeting, you’ll want to update the following tools in Ninety:

How Do You Keep the Meeting Focused on Decisions?

The reporting sections of a Level 10 Meeting surface what needs to be discussed. IDS® is where the team handles it. When Data, Headlines or other sections of the agenda turns into problem-solving, the meeting runs out of time before the most important Issues get solved.

Keep Scorecard and Rock Review brief. When an item needs discussion, right-click the section of the Scorecard or Rock, and add it to the Issues list for IDS. Once the team is solved, create any additional follow-up with a To-Do with one owner and a due date.

Ninety helps the team hold that line. Because the agenda, Scorecard, Rocks, and Issues list are in one place, the facilitator can move an off-track item to the Issues list without switching tools. Ninety's Issues tool keeps those items in one list so the team can prioritize them during IDS.

How Do You Turn Decisions Into Follow-Through?

Create a To-Do with one owner and a due date. Why? A To-Do assigned to a department or to several people leaves the next step unclear. Write it so the owner knows what done looks like without having to rehash the discussion. For example, "Send the revised pricing proposal to the leadership team by Thursday" is clearer than "look into pricing."

At the next meeting, the To-Do List is a quick check. Each owner reports whether their To-Dos are done or not done. Anything that's stuck and needs the team goes to the Issues list.

To-Dos stay connected to the meeting where the team created them, so nobody has to rebuild a follow-up list from notes or email. Issues the team didn't reach also stay on the list for the next meeting.

What Changes When Your Leadership Team Meets Remotely?

The agenda and the disciplines stay the same. What changes is how the team shares information and who keeps the meeting moving.

Run the meeting from Ninety alongside your video conferencing service, so each person sees the same agenda and data on their own screen instead of watching someone share a spreadsheet. Assign one facilitator to guide the agenda and keep time, and choose a scribe if recording responsibilities aren't already clear. Ask participants to add Issues and update To-Dos in Ninety throughout the week, rather than keeping private notes to enter later.

Why Do Leadership Teams Run Their Weekly Meeting in Ninety?

Ninety has been built for companies running on EOS since 2016 and is licensed by EOS Worldwide. Our Meetings tool connects the Scorecard, Rocks, To-Dos, and Issues, so preparation, discussion, and follow-through happen in one place. Decisions from the meeting become owned work the team can see all week, which is how Ninety supports execution across the company.

The software supports the discipline. Your leadership team, along with your EOS Implementer® if you work with one, still brings the commitment to update the data, follow the agenda, and solve Issues every week.

See How Ninety Supports Your Weekly Meeting

If your team prepares from spreadsheets and tracks follow-up in separate notes, try running one meeting from a single agenda. Request a demo to see how Ninety supports your weekly Level 10 Meeting.

FAQ

Does Ninety replace an EOS Implementer?

No. Ninety supports companies running on EOS, including self-implementing teams and teams working with an EOS Implementer. The platform helps teams put the tools into practice, but it doesn't replace the Implementer's coaching and facilitation.

Can meeting software fix an unproductive leadership meeting on its own?

No. A platform can organize information, support a consistent agenda, and make ownership visible. Leaders still need to keep their information current, prepare for discussion, and follow the meeting disciplines they've agreed to.

Should we keep meeting notes in a separate document?

A separate document creates one more record to maintain. Capture Issues, decisions, and To-Dos in Ninety during the meeting so they stay connected to the next meeting and to the team's work during the week.

How early should leaders update their information before a weekly meeting?

Set a team deadline, such as the end of the previous business day. That gives everyone time to review Scorecard Measurables, Rock status, open To-Dos, and the Issues list before the meeting starts.

Can Ninety support a remote Level 10 Meeting?

Yes. Remote participants can open the agenda and connected tools in Ninety while the team meets over its preferred video conferencing service. Everyone can review the same information, add Issues, and record To-Dos during the meeting.