How to Manage EOS® Rocks and To-Dos with Software

Ninety brings EOS Rocks and To-Dos into one place, giving teams visibility into ownership, deadlines, and progress. Instead of tracking quarterly priorities and weekly commitments across multiple tools, teams can manage both directly in Ninety.

Rocks are the priorities to complete during the next 90 days. To-Dos are the seven-day commitments reviewed in the weekly Level 10 Meeting®. They work together, but they answer different questions. Rocks show whether the team is moving its most important priorities forward this quarter. To-Dos show whether people are doing what they committed to this week. When Rocks live in a spreadsheet and To-Dos are split across email and personal task apps, it’s hard to tell whether either one is getting done.

Ninety is the AI-powered business operating system for companies running on EOS. It keeps Rocks, To-Dos, and the meeting where your team reviews them in one place.

How Do You Add Rocks and To-Dos in Ninety?

Start with the work that's active now. Add each current Rock and open To-Do to Ninety so the team reviews one list instead of several.

1. Add each active Rock with one owner. Add the Rock's existing description, owner, and due date. 

2. Add milestones when they help. Ninety lets teams add Milestones to track progress toward a Rock's completion. 

3. Enter open To-Dos. Enter the To-Do's description, assigned owner, and due date. 

4. Archive finished or outdated items. Keep the active list limited to current work.

Avoid vague entries such as "review sales." Write the deliverable instead, such as "send the revised sales forecast by Friday." Someone who missed the original discussion should still understand what completion means.

Ninety's Rocks tool keeps each quarterly priority with its owner, so updates happen where the leadership team already reviews them instead of in a separate report.

How Do You Track Rocks During the Quarter?

Before the meeting, each owner updates their Rock’s status and any milestones in Ninety. The leadership team can see which Rocks are on track and off track before the meeting starts, so Rock Review stays a quick status check.

Ninety connects Rocks with the Issues and To-Dos tools, allowing teams to move between quarterly priorities and related work without switching platforms. Users can add an off-track Rock to their Issues list directly from the Rocks tool.

Don’t wait until the end of the quarter to fix a Rock that’s missing details. A Rock without an owner or a clear outcome gives the team little to review, so fill in those details as soon as someone spots the gap. Rock details, including owners, descriptions, and due dates, can be updated directly in Ninety as priorities evolve. 

How Does Ninety Keep Weekly To-Dos on Track?

Ninety turns the weekly To-Do review into a quick check. Owners mark each To-Do done during the meeting, and Ninety tracks the team’s completion rate from week to week. 

Ninety tracks To-Do completion over time and allows users to move incomplete To-Dos to the Issues list. This keeps outstanding commitments visible alongside the team's other priorities.

Ninety’s Meetings tool keeps each To-Do connected to the meeting where the team created it.

How Do Rocks and To-Dos Work Across Teams?

Ninety gives leadership and department teams visibility into the Rocks and To-Dos relevant to their work. Within the platform, teams can:

• View company and department Rocks in one connected workspace.
• See Rock owners, due dates, Milestones, and progress.
• Assign and track To-Dos across teams.
• Access current Rock and To-Do information during meetings.
• Keep updates visible without maintaining separate status reports.

How Do You Move Off Spreadsheets Without Starting Over?

Move what's active, not everything you've ever tracked. Start with current Rocks, including their owners, outcomes, due dates, and status. Then move open To-Dos, making sure each has one owner and a due date. Archive completed or outdated work instead of importing it. Once the active work is in Ninety, teams can access their Rocks and To-Dos directly within the Meetings tool. 

Why Do Teams Running on EOS Use Ninety for Rocks and To-Dos?

Ninety is an official licensee of EOS Worldwide and uses EOS terminology, so teams don't have to rebuild their operating practices inside a generic project tool. Rocks and To-Dos connect with the Scorecard, Issues, Meetings, and the Vision/Traction Organizer®, which helps the team see how weekly commitments support quarterly priorities and the company's long-term vision.

Software won't keep commitments on track by itself. Every Rock still needs an accountable owner, every To-Do needs a due date, and owners still need to update their work before the meeting. Ninety supports that discipline by putting the work where the team already meets.

Keep Your Next Rock Review on Track

Move your active Rocks and open To-Dos into one place, then run your next weekly meeting from it. Talk with the Ninety team about keeping quarterly Rocks and weekly To-Dos connected.

FAQ

Can I update a Rock's status in Ninety? 

Yes. Rock owners can update status, Milestones, and other details directly in Ninety. Changes are visible to team members with access to the Rock. 

Can I use a generic task app for EOS To-Dos?

A generic task app can record individual actions, but it may separate To-Dos from the Rocks and weekly meeting they support. Software built for EOS keeps commitments connected to the priorities and meeting where the team reviews them.

Does Ninety replace an EOS Implementer®?

No. Ninety supports companies running on EOS, including self-implementing teams and teams working with an EOS Implementer. The platform helps teams put the tools into practice, but it doesn't replace the Implementer's coaching and facilitation.