Published: July 08, 2021
By: Christine Watts
Summary: There are times where one-on-one meetings need to be held, where work done by individuals requires a private setting. This article details how to set up Private Teams in Ninety, where you can have the privacy you need while still getting access to all the tools that are helpful to support the discussion and outcomes, including next steps and agreements.
We built Ninety to be team-centric, and for good reason – we believe work gets done best when done collaboratively. But sometimes, there’s Work that needs done between individuals, and occasionally this work is best done in private. With that in mind, we’ve developed a way to use Ninety for these situations, allowing for the privacy of information between individuals having one-on-one interactions while still giving access to the full suite of Ninety’s tools to help facilitate and support the discussion.
One example is meetings between the head of the company (often referred to as the Visionary) and their right-hand operations person (often referred to as the Integrator). In this case, there may be content or ideas that can be captured in Ninety regarding concepts and plans that still need time to be fleshed out. In other words, it’s important stuff, but it might not be ready for primetime and open access quite yet. Yes, those conversations are crucial and will likely lead to future Rocks or the creation of To-Do’s... but they’re also likely best kept private until the ideas / plans are ready to be unveiled.
Another example is manager-staff review discussions and / or employee-HR conversations. Whether the subject matter of the one-on-one is positive or negative, joyous or sad, respecting the employee’s privacy through such meetings should be a priority, which is what makes the One-On-One Tool capabilities so valuable. Having the data and functionality within Ninety’s tools, such as Scorecard trends, data on Rock completion, or even creating next-step To-Do’s could prove helpful for those more private HR-related topics.
How to Set up a Private Team within Ninety
The initial steps for creating a “Private Team” are the same as any other Team:
Navigate through ‘Settings’ to the ‘Teams’ section.
Use the ‘Create Team’ button and add your members.
Check the box for ‘Private’ so the new Team will not be visible to other users within the Ninety platform, except for Owners. (They’ll have the ability to edit the Team, including adding users or themselves.)
These Private Teams have all the same functionality as a regular Team – they can create their Rocks, have Meetings with their private Issues, and assign To-Do’s. None of these elements will be visible to other users, and other Teams can’t assign items to the Private Team as it is, well, uh, private.
It has been designed like this for a reason. Just because a Team needs to be private doesn’t mean its members shouldn’t have access to all the same tools. From enabling a top secret special-projects team to personal one-on-one conversations, the Private Teams feature of Ninety is just another example of how to use Ninety to get Getting Smart Stuff Done™.
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