Published: May 13, 2021
How do you share information across your company?
That’s a vague question, but one worth asking every once in a while. The question is the nature of the information – this ranges from “what do we stand for?” to “what’s happening today?” The answers are vital to GSSD™ (Getting Smart Stuff Done™), yet their supporting messages live over different time frames.
As such, Ninety.io has a home for both. The software tools make communicating across the organization almost easy. Let’s explore in more detail.
In the past, new employees might receive a handbook that contains information about the company, similar to what you might find in a Vision/Traction Organizer™ (aka V/TO™). Maybe they thumbed through it. Maybe the annual goals existed inside the founder’s head and were communicated sporadically but never actually captured. Maybe they didn’t exist at all.
The Vision/Traction Organizer feature within Ninety has a few equally important roles. One is simply to require a leadership team to commit to core principles that define the business and develop its long-term goals, but that’s a topic for your Coach to help you with. The second, and where Ninety.io shines, is through broadcasting these principles and goals across the organization so there is no ambiguity regarding principles and agreements.
When your company operates within Ninety, everyone can access the V/TO (though access to certain elements can be limited if required). It’s almost easy to teach, it’s almost easy to reference back to, and through Feedback, it’s almost easy to hold employees accountable to the principles it sets forth.
Ninety automatically incorporates changes made to the V/TO during Quarterlies or Annual Meetings, the time frame for that kind of information. Shorter time-frame goals have a home elsewhere.
What’s important for this quarter?
Speaking of shorter time frames, Rocks are the best way to communicate 90-day goals. For more information on how to handle your Rocks within Ninety, reference our blog post here. Now let’s focus on making sure you communicate your Rocks properly within the software.
Rocks are set during the Quarterly and Annual meetings but should be revisited far more often than that. Ninety incorporates a section into the Level 10 Meeting™ feature where team members provide a quick “on-track“ or “off-track” for their assigned Rocks. While it should be a section of the meeting that lasts no more than five minutes, revisiting the Rocks and their respective Milestones each week reinforces their importance and drives accountability.
Without this weekly touch-base, these 90-day goals could easily be drowned out by day-to-day noise and end up getting rushed at the last minute, or worse, missed entirely. Rocks set the tone of how your business achieves its long-term goals. Ninety’s goal is to help keep those Rocks in focus.
Sometimes the information that needs to be shared is only relevant in the short-term – this is where the Headline feature comes into play.
Headlines are just another word for the “title” in the news world, and ideally, it conveys the main point of the article to entice the reader. The Headlines within your Level 10 Meetings are incredibly similar; they act as the conduit by which you share your business news. By news, we mean the updates that keep everyone on the same page. This can range from a “heads-up on,” an out-of-the-office reminder, to sharing team achievements like big sales wins. They don’t impact how business is getting done, but are essential for everyone to know.
Here’s where the information flow comes into play. Headlines can easily be shared across different teams using the “Cascade tools.” When running your discussion within the Level 10 Meeting tool, right-clicking on a Headline will reveal the prompt to “cascade” the item, which allows you to select other teams you’d like to have share that same Headline in their Level 10 Meeting. Boom. One less company-wide email to worry about.
Information is only helpful if it’s shared. Ninety’s goal is to share information across your organization seamlessly. The V/TO, Rocks, and Headlines are only part of the overall package of how we achieve that. All three serve as good examples of sharing information across different time frames and how Ninety treats them accordingly.
Gone are the days of LISTSERV emails or over-stuffed binders. With Ninety, the relevant information is always available to those who need it when they want it to better move your business forward.
We know you have many choices of products that could help you build your company. At Ninety.io, our passion is to help you and your company become extraordinarily more productive, humane and resilient.
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