The standard Weekly Meeting in Ninety is a powerful tool that increases the functionality of your teams; however, the default meeting agenda isn't necessarily one-size-fits-all. The Senior Leadership team might need to spend a few minutes longer on the Scorecard, whereas the Warehouse Team might need to include a safety briefing. You can customize the meeting tool's agenda to better meet your needs by adding sections to the meeting agenda, editing the existing sections, and linking directly to an external URL.
Here are a few example situations where customizing a Meeting in Ninety would be helpful:
Adding to the Agenda
Many contractors and materials handlers hold "safety stand-down" meetings to discuss safety-related topics and recent incidents. Employee and customer safety are paramount in every industry, and capturing and running those within Ninety is helpful.
To add a safety stand-down (or any other type of section) to the agenda, head to the "Meetings" page and select the gear icon in the top right corner. From there, clicking 'Add Section' will allow you to add a title and some details describing the purpose of that section.
Managing the Meeting Timeline
Maybe you're a two-person business and already up-to-date on their Headlines. That Headline section might be worth keeping in the Weekly Meeting to remind you of those discussions, or you might also decide that the time is better spent talking through Issues.
Or perhaps it's the exact opposite. If you've got the finance team on your weekly meeting, it might be that extra time should be spent on the Scorecard, ensuring the numbers are on track.
No matter what the change is you wish to make to the timing of certain meeting sections, it starts in that same Meeting setting dialog (click the gear icon in the top right corner of the 'Meetings' page). From that point, you can edit the length and order of any or every section.
Sharing Visually
Consider a creative team that uses a presentation to present new designs. If your team is more visually oriented, it might be helpful to link to an external presentation. Perhaps your team is brainstorming, where a virtual whiteboard is a more effective way of capturing the team's ideas. It's possible to open up a new tab and navigate away from Ninety's Meeting tool while the meeting is in progress, but that opens the door to losing track of time.
Ninety includes the capability to open a custom URL within the Meeting, removing the need to flip back and forth between different tabs. Within the Meetings settings, a URL can be added (above where the description of the Meeting would be placed). Doing so will load that URL directly into your Meeting.
These situations are by no means the end of possibilities. Note that each of these functionalities gives you the power to tailor the Meetings to fit your team's needs.
Sign up for a free trial with access to all of Ninety's functions, features and support. We guarantee that you'll love it.
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