“This meeting could have been an email” has
become a cliché, but that doesn't make it any
We can't promise the Meetings tool will work magic, but there’s a reason companies have used Ninety’s Meetings tool hundreds of thousands of times. Teams can create custom agendas to fit their unique needs or use our standard agenda, which hits the four most important reasons for having a Weekly Team Meeting in the first place:
Here’s a quick overview of each of the sections within Ninety’s standard agenda:
Each meeting starts with a Segue. During the Segue, everyone shares a piece of personal and professional good news. The idea is to stay connected as humans. Think of it as a quick gratitude session.
Headlines are bits of news that are important but not necessarily related to the company's goals. Think "Jill had her baby" or "Stephen's going out of town for a week." If it’s news worth sharing with other teams, share it using the Cascading Messages feature.
We execute a quick fly-by to ensure our Rocks are on track for completion by the end of the quarter. If a Rock looks off track, ask if the Rock owner or any other team member needs to discuss it further. If they do, make it an Issue. No discussion (yet).
We only need five minutes to check our To-Do List and see if there are any complications. If something is off track, right-click and set it as an Issue. We’ll have time to dissect it later.
Every team needs a Scorecard containing KPIs and targets to ensure everything is running well. Review the Scorecard, but don’t fall into the trap of analyzing each number. If there’s a problem, move the KPI to the Issues list.
Time to tackle the Short-Term Issues list. Rank Issues from 5 (must discuss today) to 1 (not urgent). Then, let each team member raise their Issue, discuss it with the group, and resolve it in one of three ways:
Organize and document each decision in the Meetings tool.
Issues handled, it’s now time to Conclude our meeting. We take a moment to assess and score our meeting experience from 1 to 10. Was it effective? Was time used judiciously? Scores under 9 should be explained so we can do better next time.
Weekly Team Meetings provide a safe, productive environment to solve problems, prioritize tasks, and ensure To-Dos and Rocks are on track. As a result, they free up more time to Get Smart Stuff Done (GSSD). A properly run WTM is invaluable, saving teams much more time than it takes.
What’s more, meeting weekly as a team fosters a profound sense of connection. WTMs empower team members to take ownership of and pride in their contributions — and crystalize how those contributions further the team’s goals.
Download the full meeting guide by clicking below.